DRAFT MINUTES OF THE
SPECIAL YEAR-END MEETING OF THE TOWN BOARD
OF THE TOWN OF
SARATOGA, 30 FERRY ST.,
SCHUYLERVILLE, NY
Tuesday, December 30, 2008
11:00 a.m.
Supervisor Thomas
Wood opened the meeting with the
Pledge of Allegiance
at 11:08 a.m.
Roll call:
Ruth Drumm, Town Clerk, called the roll.�
Supervisor Thomas Wood - present, Councilman Michael McLoughlin � absent
(arrived at 11:10 a.m.), Councilwoman Betty Koval � present, Councilman Fred
Drumm- present, Councilman Charles Hanehan � present
Also present:� Town
Attorney William Reynolds�
Public Comments on Agenda Items: None
Old Business:
Supervisor Thomas Wood updated the board concerning the rent payments due by
MD Recovery Inc. and they decided that legal action should begin.� (A resolution was passed at the December 8th
meeting.)�
New business:
On a motion by Councilman
Charles Hanehan and seconded by Councilman Michael McLoughlin the following Resolution #08-146 Authorizing Local Government Efficiency Grant
Program Application was adopted by vote: Supervisor
Thomas Wood - aye, Councilman Fred Drumm � aye, Councilman Charles Hanehan �
aye, Councilwoman Betty Koval � aye, and Councilman Michael McLoughlin �
aye.� Carried 5 � 0.
WHEREAS, the
Town of Saratoga, Village of Schuylerville, and Village of Victory are
interested in providing cost effective and efficient delivery of government
services to their citizens; and
WHEREAS, the
NYS Department of State has established a grant program known as the Local
Government Efficiency Grant Program (LGEGP) to provide competitive and
non-competitive grants to two or more units of government for the development
of projects that will achieve cost savings and improve municipal efficiency
through shared services and other agreements; and
WHEREAS, in
order to qualify for applying for a Local Government Efficiency Grant, an
initial analysis of municipal services throughout the three municipalities is
necessary prior to the filing of this grant application; and
WHEREAS, for
a total cost of $4,500, the LA
Group proposes the following tasks that will determine if any opportunities
exist for delivering current services in a more cost efficient manner without
jeopardizing effectiveness of these services, and will ultimately lead to the
filing of the LGEG application:
WHEREAS, the
Town Board shall designate the Lead Applicant as the Town of Saratoga to apply
to the Local Government Efficiency Grant Program on behalf of all the involved
communities and execute all financial and/or administrative processes relating
to the grant program, and the maximum amount of grant money requested will not
exceed $26,000; and the grant will be filed on or prior to the March 11, 2009
application deadline.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
The Town of Saratoga resolves
to authorize The LA Group to approve the contract with the above outlined
tasks.
On a motion by Supervisor
Thomas Wood and seconded by Councilman Fred Drumm� the following Resolution #08-147 Acknowledgement of Error
and Correction to 2009 Budget was adopted by vote: Supervisor Thomas Wood - aye, Councilman Fred Drumm �
aye, Councilman Charles Hanehan � aye, Councilwoman Betty Koval � aye, and
Councilman Michael McLoughlin � aye.�
Carried 5 � 0.
WHEREAS, the
Town of Saratoga�s 2009 Budget adopted on November 6, 2008 contained a
mathematical error; and
WHEREAS,
this error was brought to the attention of the Town of Saratoga by the Saratoga
County Office of Real Property Tax service; and
WHEREAS, no
expenditures from Contractual Expenses Emergency Services account DB8760.4 have
been incurred for the last five years; and
WHEREAS,
there was a mathematical error on the Summary Page of the 2009 Budget; and
WHEREAS,
correction of this error will reduce the amount of money needed to be raised by
property taxes; now therefore be it
RESOLVED, that the Town acknowledge the error and correct the
budget; and be it further
RESOLVED, that account DB8760.4 be reduced from $1,000 to $0;
and be it further
RESOLVED,
that the previously adopted budget be corrected to reduce the amount of taxes
to be levied from $604,133.00 to $586,620.00.
On a motion by Supervisor
Thomas Wood and seconded by Councilman Charles Hanehan the following Resolution
#08-148 Fund Transfers was adopted
by vote: Supervisor Thomas Wood - aye, Councilman Fred Drumm � aye,
Councilman Charles Hanehan � aye, Councilwoman Betty Koval � aye, and
Councilman Michael McLoughlin � aye.�
Carried 5 � 0.
WHEREAS, expenditures in the following Accounts have exceeded
the budgeted amounts, therefore be it
RESOLVED, by the Town Board of the Town of Saratoga to transfer
$7,101.52 from Contingency A1990.4 to the following accounts:� A1010.1 - $1.32, A1220.1 - $.44, A1330.1 -
$.44, A1420.1 - $.88, A7510.1 - $.44, and A1620.4 - $7,098.�����
On a motion by Councilman
Fred Drumm and seconded by Councilwoman Betty Koval� the following Resolution #08-149 Budget Amendment was
adopted by vote: Supervisor
Thomas Wood - aye, Councilman Fred Drumm � aye, Councilman Charles Hanehan �
aye, Councilwoman Betty Koval � aye, and Councilman Michael McLoughlin �
aye.� Carried 5 � 0.
WHEREAS, a budget amendment is needed, therefore be it
RESOLVED, by the Town Board of the Town of Saratoga to increase
appropriations in the Justice Contractual Expense Account # A1110.4 by
$1,768.00 from Justice Grant Revenues.�������
On a motion by Supervisor
Thomas Wood and seconded by Councilman Fred Drumm�� the following Resolution #08-150 Budget Amendment was
adopted by vote: Supervisor
Thomas Wood - aye, Councilman Fred Drumm � aye, Councilman Charles Hanehan �
aye, Councilwoman Betty Koval � aye, and Councilman Michael McLoughlin �
aye.� Carried 5 � 0.
WHEREAS, a budget amendment is needed, therefore be it
RESOLVED, by the Town Board of the Town of Saratoga to increase
appropriations in the Schuyler Park Account # A7110.401 by $29,500 from
revenues from the Town of Northumberland.��������
Supervisor Thomas Wood
reported that the generator is fully operational.� The town hall can now be used as an emergency shelter.��
Communications: None
Privilege of the floor: No one
Upcoming Meetings:
v
Agenda meeting � Thursday, January 8, 2009 at 7:00
p.m.
v
Regular town board meeting � Monday, January 12, 2009
at 7:00 p.m. (Organizational Meeting)
Audit the Bills:� On a motion by Councilman Charles Hanehan and seconded by Councilman Michael McLoughlin, the following Resolution #08-151 - Approving the payment of bills in Abstract 13G was adopted by vote: Supervisor Thomas Wood - aye, Councilman Fred Drumm � aye, Councilman Charles Hanehan � aye, Councilwoman Betty Koval � aye, and Councilman Michael McLoughlin � aye.� Carried 5 � 0.
RESOLVED, by the Town Board of the Town of Saratoga to authorize
payment of the bills listed in Abstract 13G (12/30/2008) in the following
amounts: General A $41,307.43,� General
B $5,332.14 , Building Reserve BR $4,005.00, Youth Y $370.30,� and Highway Outside DB $22,995.70, for a
total of $74,010.57.
A motion to adjourn was made
by Councilman Charles Hanehan and seconded by Councilwoman Betty Koval at 1:02
p.m. Supervisor Thomas Wood III � aye, Councilman Fred Drumm � aye, Councilman
Charles Hanehan � aye, Councilwoman Betty Koval - aye, Councilman Michael
McLoughlin � aye� Carried 5 - 0
Respectfully submitted,
Ruth
Drumm
Town Clerk