Board of Water Management

November 18, 2008


The Schuylerville Victory Board of Water Management held a meeting on Tuesday, November 18, 2008 at 7pm in the Village of Schuylerville.


Chairman Colvin led the meeting.


Present:   Chairman Colvin, Commissioners Kahnle, Lloyd, and Pink.

Recording Secretary Buchanan, Mayor Sullivan




December meetings were discussed.  The December meeting will be Dec 9th in victory.




Commissioner Lloyd made a motion to approve the 10/21, 10/30/08 meeting minutes and they were seconded by Commissioner Pink, all ayes, motion passed.


Foreman’s Report:


Cell phone upgrade-update:  Mark Dennison explained that he upgraded the two cell phones.


Mr. Dennison stated that he had an issue with the Victory Water Plant, which was turned back over to the responsibility of the contractor.

He also reported that the clear well stainless steel doors are rotting, the pins are falling off.   He was proposing to replace these doors at a cost of about $3-$400.  Commissioner Lloyd made a motion to authorize Mr. Dennison to replace the doors and Commissioner Kahnle seconded the motion, all ayes, motion passed.  Mr. Dennison also reported that the Clear well level sensors are now working, he will keeping an eye on this.


Victory Plant Rehab:


Paving of Road at the Victory Plant-Commissioner Lloyd explained that this will be done next week.


Bollards-update-letter:  Attorney Dixon stated he spoke to RJ Laberge, he stated another letter probably will be coming, in disagreement.  Commissioner Kahnle made a motion to get prices on the additional bollards that are needed from a different contractor and it was seconded by Commissioner Lloyd, all ayes, motion passed. 







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Old Business:

Personnel manual:  Chairman Colvin asked to have all comments to him so he can write them up.


Hiring of employee: tabled until the manual is complete.


Tree’s:   Commissioner Lloyd explained that all the trees have been removed at both plants.


Business Credit Card/Petty Cash/per diem: update-table


Shut off- AmeriGas:    This will be discussed during executive session.


New Business:


LGRMIF: Grant February 2, 2009 deadline.  There was some discussion to get a quote from CT Male and get costs.  Commissioner Lloyd made a motion to get a quote for the application submission and it was seconded by Commissioner Pink, all ayes, motion passed.  


DOH request that there is no parking within 500ft of well heads.  Whitney asked Mark if people are parking, he said some.  He stated he doesn’t know how to get this to be restricted, it is the Village of Schuylerville property.  Chairman Colvin said he will go down, measure and then go to the Village Board to see what can be done.


Public Comment:


Wendy Lucas asked some questions about the bollards, tree removal, grant application and about additional grant money available that she read in the minutes of a special meeting of the Village of Schuylerville.  Chairman Colvin answered her questions as previously stated in prior meeting minutes.


Executive Session:


Commissioner Lloyd made a motion to go into executive session to discuss a pending litigation with Joanna Albertson, Tow Path Rd. Schuylerville, and AmeriGas (Nichter) 165 Rt. 4 North and it was seconded by Commissioner Pink, all ayes, motion passed.  Mark Dennison was asked to go in along with Attorney Dixon.


Commissioner Lloyd made a motion to come out of executive session with no action taken, and it was seconded by Commissioner Kahnle, all ayes, motion passed.






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Treasurer’s Report:


There was a resolution #2008.2009-13 presented to transfer $30,000 to apply to the outstanding vouchers, payroll and for those miscellaneous expenses this month and prior to the next meeting for the water department.  This is to authorize the transfer from the water savings account to the water checking account.  Commissioner Lloyd made a motion to approve and sign this resolution #2008.2009-13 to transfer $30,000 from Savings to Checking, and it was seconded by Commissioner Pink, all ayes, motion passed.


Operational: None

Capital Improvement Project:  None

Project Identification Plaque: Project plaque has been installed according to contract specifications but those specifications have the plaque mounted at almost ground lever or 1’4” as the dimension from the ground to the lowest point of the plaque equals the 1’4”.  After a discussion it was determined that this be removed and attached to the building.


Industrial Discharge permit:  there still has not been a permit issued to the Board of Water Management as requested and required from the village of Schuylerville.  The water board had originally understood this permit would be addressed at their 11/12/08 meeting, but no permit has been received for the victory Plant and no application has been provided for the renewal of the Fort Hardy plant as requested.  Chairman Colvin presented the permit signed to the Secretary to be presented to the treasurer.  Chairman Colvin also asked Mr. Dennison to call Harry at the Sewer treatment plant when they start discharging.  It is ok to leave a message on the answering machine, so they are aware when the discharge starts.


Lab equipment payment:  This check has been received and been deposited and will be applied to the Victory Plant laboratory supplies.  Chairman Colvin asked Mr. Dennison if all these supplies have been ordered and received.  Mr. Dennison stated that they have most everything in and in place.


Victory WTP Driveway:  There has been no update from DOH or EFC on the eligibility of project expenses.  This is still a pending item.  It was determined at the last meeting to pay for this directly out of the operational account and look into this being reimbursable.


Bollards:  Looking for a quote on how much to hold from Laberge.  This was discussed earlier to get quotes and then we can determine the amount from there.


Liquidated damages/Substantial Completion:  There has not been any correspondence received as to when substantial completion may occur. 


Acceptance of the Victory Water Treatment Plant:  DOH will review prior to the water board’s acceptance.


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Fiscal Advisor’s Update:   we are receiving reimbursements through requisitions from the SRF program grant dollars at this point.  Please refer to the letter provided on this issue.  The FAB money is retained until the close of the project but the grant money has been exhausted from them with exception of course as to the retainage of $149,287.00 (10% of the total grant amount of $1,492,870.00)



Commissioner Kahnle made a motion to adjourn the meeting and it was seconded by Commissioner Pink, all ayes, motion passed.






Respectfully submitted,



Brenda S. Buchanan

Recording Secretary


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