Tuesday, November 29, 2007

The Schuylerville/Victory Board of Water Management held a meeting on November 29, 2007 at 6:30pm in the Village of Schuylerville Meeting Hall.


Present: Commissioners Kori Siciliano, Whitney Colvin, and Douglas Pink, Recording Secretary Buchanan, and Attorney Phil Dixon

Absent:Alternate Leslie Dennison


Commissioner Colvin led the meeting and started with the Pledge.



There will only be one meeting in December, which will be December 18th at 6:30 in Victory.There was a discussion of only having one meeting in January and it will be determined at the December meeting and it will be held in Schuylerville.


It was stated that the bid openings for the Victory Rehab. project will be at 2pm on December 3rd in Victory.



Commissioner Siciliano made a motion to approve the October 23rd, meeting minutes and it was seconded by Commissioner Pink, all ayes, motion passed.



Treasurerís Report:

There was a resolution #2007-22 presented to transfer $6,500.00 to apply to the outstanding vouchers, payroll and for those miscellaneous expenses this month and prior to the next meeting for the water department.This is to authorize a transfer from the water savings account to the water checking account.Commissioner Siciliano made a motion to approve and sign this resolution #2007-22 to transfer $6,500 from Savings to Checking, and it was seconded by Commissioner Pink, all ayes, motion passed.


There was a resolution #2007-23 presented to authorize to hire for the positions of Water Treatment Plant Operator (two Positions) and water Maintenance Worker (one Position) when ready.Commissioner Siciliano made a motion to approve and sign this resolution #2007-23 to authorize to hire and it was seconded by Commissioner Pink, all ayes, motion passed. 3-0-1 (Siciliano-ayes, Pink-ayes, Colvin-ayes, Dennison-absent)


Operational Items:It was reported that grant money for water meters is available through the LGRMIF program.One copy will be available this meeting for your review.A meeting can be established when and if the water board wishes to further seek information into the program.Additional copies can be made if requested.Other information is available through the website: lgrimif.shtml (place a space, before lgrmif.shtml)








November 29, 2007

Page two


Project Correspondence:

Laberge Group:SRP/SPR:The draft report has been received.A copy of the report has been forwarded to the Chief Water Operator for his review.Please review the draft report and get back to Laberge Group with any comments.A total of four copies have been received and distributed as such; Water board, Operator Mark Dennison, VOV Mayor Sullivan, VOS Mayor Sherman.After reviewing Operator Dennison letter, dated 11/28/07 in support of the draft report, Commissioner Siciliano made a motion to approve Operator Dennison to sign the report and have it forwarded on to DOH and it was seconded by Commissioner Pink, all ayes, motion passed.In this same letter it was noted that on the spill response plan (section 4) that additional materials would need to be purchased for full compliance.It was stated that the majority of these materials are for clean up or mitigation.Commissioner Pink made a motion to approve the purchase of such necessary equipment at a cap of $400.00 and it was seconded by Commissioner Siciliano, all ayes, motion passed.


Fiscal Advisors & Marketing: New Contract Review and approval:It is imperative the water board review the new contract (the previous original contract from April 2005) in order to continue forward with services required for the Water Project Coordination.Phil has reviewed the contract.After a short discussion with the Attorney, Commissioner Pink made a motion to approve the new contract with Fiscal Advisors & Marketing and authorize Commissioner Siciliano to sign on behalf of the water board, it was seconded by Commissioner Colvin, all ayes, motion passed.


Correspondence from NYSDOH/EFC:It was reported that in your packets you will find attached the final ďIntended Use PlanĒ from the SWSRF program



Chief Water Operatorís Report:

Mr. Dennison was unable to attend this meeting and he gave the secretary a verbal report.


There was a water leak between two properties on the east side of the river. (Someplace Else & Rooney) County Route 113.This is a line that supplies these two people and it is on the Sullivan property (private property).Mr. Dennison spoke with both parties and explained that this repair would be up to them.As of yesterday neither resident had water.


Snow removal: CWO Dennison asked Bill Lloyd and Corey Helwig to take care of the hand snow removal for the water plant.This hand snow removal is for a walkway to each of the wells, to the plant, the generator, the shed and if needed around the building.He explained that neither he nor Ted Derby will be able to handle this due to health related reasons.They both have agreed to take care of this and they will do it on water time and equipment provided by the villages. Commissioner Colvin stated he though this was a good idea and thanked both Bill and Corey and asked that a letter of thanks go out to them both.


Old Business:

Outside water user not paid:There was a discussion with the attorney on an outside water user that has not paid.Due to where his shut off is located, it would turn off other people as well, which is the normal procedure in these cases.Attorney Dixon stated that we should start with a letter from him and if there is no result we could proceed with a small claims court suit.





November 29, 2007

Page three


Albertsonís Line:There was some discussion on the contract with the Laberge Group.Commissioner Pink made a motion to enter in to a contract with Laberge for this service subject to the attorneys approval with the contract, it was seconded by Commissioner Siciliano, all ayes, motion passed.


Morganís Run issues:There was a discussion on the easement for the Morganís Run area.The discussion included the shut offís being in the improper places for our employees to repair in the case of a problem.There was some discussion on moving the box to a better location when there is a problem, that would be the time to move them.Attorney Dixon stated he would work on an easement and bring it to the next meeting for discussion.


New Business:None


Personal Manual Review:Tabled


Public Comment:

Wendy Lukas of Pearl Street asked if the job descriptions that were presented and returned to the civil service were available to the public.Commissioner Colvin stated they will be available when we advertise and are ready to hire.She asked if the water board has any staff requirements by DOH, being we will be having an absent to due a health issue.She asked if easements that are being discussed for Morgans Run go also with deeds.Attorney Dixon explained that utility easements do not.She also asked about when lines are moved in Morgans Run if they need to be reported to the planning board of Schuylerville.Attorney Dixon stated that that has nothing to do with the planning board.Lastly she stated she received a letter from CWO Dennison and there was no return name or address and would like to see that corrected in the future.She also stated that the letter was in response to an inquiry she made and it was not received in a timely manner.


Tom Derby of Ferry St explained he had a problem with his water line when his neighbor had a leak.He explained that when they were digging up the line for Rose Duvoe, they hit his water line.He had to have it repaired and he was looking to get some help on this bill.He explained that the bill was from Dwyer and that he had galvanized and now he has all copper.He presented a letter in detail on this concern.Commissioner Colvin asked to have some time to look into this and speak with the water foreman.He explained he would try to get an answer for him by the next meeting.


There was some discussion on the stipend that was discussed to offer Ted Derby while Mark is out.Attorney Dixon stated that this would be better as a subcontractor and just add an amendment to his contract.There was some discussion on what to offer him for this time period.After some discussion Commissioner Siciliano made a motion to approve Commissioner Colvin to offer $20.00 per hour to Ted Derby during the Chief Water Operators Absence and authorized Phil Dixon to draft a contract to show this change, it was seconded by Commissioner Pink, all ayes, motion passed.



Commissioner Siciliano made a motion to adjourn the meeting and it was seconded by Commissioner Colvin, all ayes, motion passed.


Respectfully Submitted


Brenda S. Buchanan,

Recording Secretary


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