YEAR-END AUDIT MEETING OF THE TOWN BOARD
OF THE TOWN OF
SARATOGA
12 SPRING ST,
Thursday,
December 28, 2017
Supervisor
Thomas Wood opened the meeting with
the Pledge of Allegiance
at 11:00
a.m.
Roll call: Town
Clerk Linda McCabe, called the roll: Supervisor Thomas Wood - present,
Councilman Michael McLoughlin � present, Councilman Charles Hanehan � present,
Councilman James Jennings � present, Councilman Gary Squires - present.
Also present: Town Attorney William Reynolds and Highway
Superintend Don Ormsby.
Approval of Minutes: A motion was made by Councilman
Michael McLoughlin and seconded by Councilman James Jennings, to accept the amended minutes of the December
11, 2017 regular meeting as written. Supervisor Thomas Wood - aye, Councilman
Charles Hanehan � aye, Councilman Michael McLoughlin � aye, Councilman James Jennings �
aye, Councilman Gary Squires - aye.
Carried 5 � 0
Supervisor Thomas Wood stated there is no financial report for this
meeting, but there will be one at the next meeting.�
Supervisor Thomas Wood then asked the Board to think about� goals for the coming year, and said they will
discuss those at the next meeting, as well as review the 2017 goals they had
set.� He then stated he'd like to
reschedule the agenda meetings to meet during the day instead of in the
evening, as he's noticed that there seems to be a conflict with some of the
Councilmen's other commitments that fall on the same evenings throughout the
year.� He suggested they meet from 12:00
noon - 1:00 p.m. on the Thursday before the board meetings.� The Board talked about this and decided to try
and see how it works.
Supervisor Thomas Wood stated they'll try it out and if they find it
won't work, they'll either go back to the evening or find another day that will
work.� They'll begin this new schedule
with the next agenda meeting, January 4, 2018 at 12:00 noon.
Supervisor Thomas Wood stated he had met with Dave Meager, Adirondack
Insurance, and spoke with him concerning the water damage that occurred in the
office here in the Town Hall.� Dave
Meager told Supervisor Thomas Wood that the contract with All Pro
Reconstruction is between the insurance company and All Pro Reconstruction ,
not the Town and All Pro Reconstruction and he will speak with the insurance
company to see if they'll pay All Pro directly, without involving the
Town.� He then told Town Attorney William
Reynolds that Dave Meager will be getting in touch with him to speak about this
also.
Public
Comments on Agenda Items: �None
Old Business: �Assessor appointment will be discussed in an
Executive Session later in the meeting.
New
business:
On a motion by Councilman Charles
Hanehan, seconded by Gary Squires, the following Resolution #17-129 - Approving One Year Lease Renewals, was adopted by
vote: Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye,
Councilman Charles Hanehan � aye, Councilman James Jennings � aye, Councilman
Gary Squires - aye.� Carried 5 - 0
����������� WHEREAS, the Town has excess space in the Town Hall at 12 Spring
Street, Schuylerville, NY which is unneeded for Town purposes, and which have
been previously leased; and
WHEREAS, the Town Board desires to continue to lease such
excess spaces for fair and adequate consideration for one year, beginning
January 1, 2018; it is now hereby
����������� RESOLVED, that the Town Supervisor is authorized to enter into a renewal of said lease agreements to carry out this resolution, subject to approval of the Town Attorney as to form, and that the following leases be renewed by mutual agreement:
1080 Education Inc.� ������������������������������������������������ Monthly rate of $1200.00
Adirondack Advocacy, LLC������������������������������������� Monthly rate of $1200.00
Bridging People & Places One Person at a Time������� Monthly rate of $��� 82.00
Christopher Koskinen������������������������������������������������ Monthly rate of $��� 82.00
Community Animal Action Project, Inc.������������������� Monthly rate of $� 200.00
Benjamin Fruchter����������������������������������������������������� Monthly rate of $��� 82.00
John McCarron���������������������������������������������������������� Monthly rate of $��� 82.00
Lori Solomon������������������������������������������������������������� Monthly rate of $� 119.00
On a motion by Councilman Gary
Squires, seconded by Councilman Charles Hanehan,� �the
following Resolution #17-130 - Fund
Transfer - $50,000.00 into Building Reserve, was adopted by vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye.�
Carried 5� 0��
WHEREAS,
there are un-appropriated funds
in the B account; now therefore be it
RESOLVED,
by the Town Board of the Town of
Saratoga, to transfer $50,000.00 from B account into Building Reserve account.
On a motion by Councilman
Michael McLoughlin, seconded by Councilman James Jennings, the following Resolution #17-131 - Fund Transfer -
$50,000.00 into Highway Equipment Reserve, was adopted by vote Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye.
Carried 5 � 0�
WHEREAS,
there are un-appropriated funds
in the B account; now therefore be it
RESOLVED,
by the Town Board of the Town of
Saratoga, to transfer $50,000.00 from B account into Highway Equipment Reserve
account.
On a motion by Councilman Michael
McLoughlin, seconded by Councilman James Jennings, the following Resolution #17-132 - Fund Transfer -
$75,000.00 into Park Reserve, was adopted by vote Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin � aye, Councilman Charles Hanehan � aye,
Councilman James Jennings � aye, Councilman Gary Squires - aye.
Carried 5 � 0�
����������� WHEREAS, there are un-appropriated funds in the B account,
therefore be it
����������� RESOLVED,
by the Town Board of the Town of
Saratoga, to transfer $75,000.00 from
B account into Highway Equipment Reserve account.
On a motion by Councilman Charles
Hanehan, seconded by Councilman Michael McLoughlin, the following Resolution #17-133 - Fund Transfer -
$1,000.00 from Supervisor Clerk Personnel Services-A1220.1, to Assessor Clerk
Personnel Services-A1355.1, was adopted by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin � aye, Councilman Charles Hanehan � aye,
Councilman James Jennings � aye, Councilman Gary Squires - aye.�
Carried 5 � 0�
RESOLVED
by the Town Board of the Town of
Saratoga, to transfer $1000.00 from Supervisor Clerk Personnel Services-A1220.1
to Assessor Clerk Personnel Services-A1355.1, to cover year end budget
adjustments.
On a motion by Councilman James
Jennings, seconded by Councilman Michael McLoughlin, the following Resolution #17-134 - Fund Transfer - $1500.00
from Parks Equipment-A7110.2 to Parks Personnel Services-A7110.1, was adopted
by vote: Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye,
Councilman Charles Hanehan � aye, Councilman James Jennings � aye, Councilman
Gary Squires - aye. �Carried 5 � 0������
RESOLVED
by the Town Board of the Town of
Saratoga, to transfer $1500.00 from Parks Equipment-A7110.2 to Parks Personnel
Services-A7110.1, to cover year end budget adjustments.
On a motion by Councilman Charles
Hanehan, seconded by Councilman Gary Squires, the following Resolution #17-135 - Transfer of Funds - $2,000.00 from Unemployment
Insurance-A9050.8, to Social Security-A9030.8, was adopted by vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye.�
Carried 5 � 0�
On a motion by Councilman Charles
Hanehan, seconded by Councilman Gary Squires, the following Resolution #17-136 - Transfer of Funds - $2,600.00 from
Contingency-B1990.4, to Playgrounds & Recreation-B7140.4, was adopted by
vote: Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye,
Councilman Charles Hanehan � aye, Councilman James Jennings � aye, Councilman
Gary Squires - aye.�
Carried 5 � 0�
RESOLVED
by the Town Board of the Town of
Saratoga, to transfer $2600.00 from Contingency-B1990.4 to Playgrounds &
Recreation-B7140.4, to cover year end budget adjustments.
On a motion by Councilman Charles
Hanehan, seconded by Councilman Gary Squires, the following Resolution #17-137 - Lease Agreement - William Belcher, d/b/a
Wordhorse Strategies, LLC, was adopted by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin � aye, Councilman Charles Hanehan � aye,
Councilman James Jennings � aye, Councilman Gary Squires - aye.�
Carried 5 - 0
����������� WHEREAS, the Town has excess space in the Town Hall at 12
Spring Street, Schuylerville, NY which is unneeded for Town purposes, and which
has been leased previously; and
WHEREAS,
the Town Board desires to lease such excess space for fair and adequate
consideration; it is hereby
����������� RESOLVED, that Suite 203, Room 3E2, be leased to William Belcher, Wordhorse Strategies, LLC., P.O. Box 85, Middle Falls, NY, 12848, annually beginning on January 1, 2018, for a monthly rental amount of $205.00 and other terms as set forth under a form of lease agreement presently in use for other business tenants in the Town Hall; and it is further
����������� RESOLVED, that the Town Supervisor is authorized to enter into a lease agreement to carry out this resolution, subject to approval of the Town Attorney as to form.
Communications: Supervisor Thomas Wood stated that Bryan Drew, a Village of
Schuylerville Trustee, is heading up a park committee in the village and is
looking to start a Schuylerville Veterans Park fundraiser in the spring.� Their goal is to purchase a plaque listing
all the fallen veterans of the Town of Saratoga, which includes the Villages.� They are hoping to reach their goal of
$4,000.00 for this project.
Privilege of
the floor:
Upcoming
Meetings:
v
Agenda meeting � Thursday, January 4, 2018 at 12:00
p.m.
v
Regular Town Board meeting (Organizational Meeting) �
Monday, January 8, 2018 at 7:00 p.m.
A motion was made by Councilman Charles Hanehan,
seconded by Councilman James Jennings, to enter into Executive Session to
discuss the hiring of an assessor, at 12:07 p.m.� Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye.�
Carried 5 - 0
(Councilman Michael
McLoughlin had to leave to return to work at 12:30 p.m.)
A motion was made by Councilman James Jennings,
seconded by Councilman Gary Squires, to come out of Executive Session at 12:37
p.m.�
No action was taken by the Board.
Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � absent,
Councilman Charles Hanehan � aye, Councilman James Jennings � aye, Councilman
Gary Squires - aye.�
Carried 4 � 0�
Audit the Bills: �On a
motion by Councilman James Jennings and seconded by Councilman Gary Squires, the following Resolution #17-139 -
Approving the Payment of Bills in Abstract 13G, was adopted by vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � absent, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye.�
Carried 4 � 0�
RESOLVED,
by the Town Board of the Town of
Saratoga to authorize payment of the bills listed in Abstract 13G in the following amounts:
General Fund DB ��������������� Voucher
No. 245 through 262����� ��� ����������� $�
39,303.43
General Fund A������������������� Voucher No. 395 through
412������� � ����������� $� 11,784.04
General Fund B������������������� Voucher
No. 73 through 87 ������������������������ $ ���7,066.79
Schuyler Park H������������������� Voucher
No. 34 through 35� ���������������������� $������ 255.72�
HH����������������������������������������� Voucher
No. 70 through 71����� ������������������� $� 22,075.00
HI������������������������������������������� Voucher
No. 14 ������������������������������������������� $� 20,360.00
� ��������� ����������������������������������������������� ����������������������������������������������������������������������� ����������� ����������� ���������������������Grand Total���� $100,844.98
A motion to adjourn was made by Councilman James
Jennings and seconded by Councilman Charles Hanehan at 1:07 p.m. �Supervisor
Thomas Wood � aye, Councilman Charles Hanehan � aye, Councilman Michael McLoughlin
� absent, Councilman James Jennings � aye, Councilman Gary Squires - aye.�
Carried �4 - 0
Respectfully submitted,
Linda A. McCabe
Town Clerk