DRAFT MEETING MINUTES OF THE TOWN BOARD
OF THE TOWN OF
SARATOGA, 12 SPRING ST.,
June 11, 2018
Supervisor Thomas Wood opened the meeting with the Pledge of Allegiance
at
Roll call: Town Clerk Linda McCabe, called
the roll: �Supervisor Thomas Wood-
present, Councilman Charles Hanehan - present, Councilman Michael McLoughlin � present,
Councilman James Jennings � present, Councilman Gary Squires � absent.
Also
present: Deputy Clerk Michelle
Conover, Building Inspector/Zoning Officer Gil Albert, Highway Superintendent
Don Ormsby, Town Attorney William Reynolds, Alicia Farone Wendy Lukas, Phil
Heitmann, Ted Mosher and Terri Korb.
Recognitions/Presentations/ Bid openings/ Public Hearings:
Approval of Minutes: A motion was made by Councilman
Michael
McLoughlin, seconded by Councilman James Jennings, to accept the minutes of the
May 10th
�agenda
meeting and the May 14th regular meeting as written. ��Supervisor
Thomas Wood - aye, Councilman Charles Hanehan � aye, Councilman Michael
McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires � absent.
�
Carried 4 � 0��
Town Clerk�s report for May 2018: Fees paid to the NYS Dept. of Agriculture and Markets for the Animal Population Control Program $59.00. �Fees paid to New York D.E.C. for hunting and fishing licenses $377.90. Fees paid to the New York State Health Department for Marriage licenses $45.00. �Dog license fees to Supervisor Thomas Wood $258.00. Miscellaneous Clerk fees to Supervisor Thomas Wood $247.10.� Total State and Local Revenues received were $987.00.
Zoning Officer�s report for May 2018: Gil Albert reported: 11 Building Permits Issued, 27 Building Inspections, 2 Certificate/s of Occupancy, 0 Junkyard Permits, 0 Complaint/s, 0 Fire inspection, 0 Order/s to Remedy, 2 misc., 3 Building Permit Renewals, 0 Property Maintenance Inspection.� A check for $3,026.25 was given to Supervisor Thomas Wood.�
Dog Control Officer�s report for May 2018: The report was read by Supervisor Thomas Wood: �Dog
Control Officer Ed Cross answered 27 complaints, took 0 dogs to the shelter,
traveled 78 miles, issued 19 warnings and 4 summons were issued and 1 bite case.�
Town Court report for May 2018: The following were closed: 40 Vehicle & Traffic, 6 Criminal/Penal Law, 0 DEC/ENCON, 1 Dog case/s, 3 DWIs, 0 Town & Village Ordinance, 1 Small Claims/Civil, 1 Eviction/s, 2 Hearing/s, 3 (case transfer) Divestiture Forms sent to County Court, 4 Probation, 0 hours of Community Service issued, 0 days of jail time issued, 0 Orders of Protection issued, and $4,300.00 �in fees were paid to the NY State Comptroller.
Historian�s report for May
2018: Supervisor Thomas Wood
read the following Historian report:� The
Historian Office continues to be focused on the photo collection and making
them available on-line. In May, he had 54 posts on the blog with 552 visitors
and 881 views.� This is an increase over
the prior month.�
June
19, 2018 - Deputy Historian Pat Peck will lead a
genealogy group at the Schuylerville Public Library at 10:00 a.m.�
June
16, 2018 - Heritage Hunters of Saratoga County
will meet on Saturday, at 1 pm in the Schuyler Room in the Town Hall, with
Aaron Noble speaking on �NYS in the First World War.�
June
28, 2018 - The Old Saratoga Historical
Association will meet at the Prospect Hill Cemetery at 7:00 p.m. for a
tour.�
Assessor�s
report for May 2018: Supervisor
Thomas Wood read the following Assessor's report:� Over
the last month the Assessor's office was preparing for the annual board of
Assessment Review (BAR) meeting.� Four
town residents appeared to present grievances to the BAR.� The BAR also reviewed one mail in
application, four corrections and five stipulations.� The final assessment roll will be available
on July 1, 2018.
Over
the past month he processed 13 sales; 5 were valid and 9 were non-valid.� He had 4 valid residential sales, 1 valid
vacant land sale, 7 non-valid residential sales and 2 non-valid vacant land
sales.
The
Assessor's office hours will change for the summer.� Beginning June 18, 2018, the Assessor will be
in the office 8 hours each Thursday, through August 2018.
New
Summer Office Hours:� Thursdays - 8:30
a.m. - 5:30 p.m.
Please
feel free to call, email, or stop by his office with any questions.�
Highway
Superintendent�s report for May 2018:�
v
Addressing
potholes, sign repairs, dump grass cut and mowing ditches
v
Hauling crusher
run and stone dust for shoulders
v
Four culverts
changed and ditching on Wilbur rd
v
Hydraulic pump
repair on deck mower
v
Brake maintenance
on trucks 1- 2- 5 & 6
v
Axle lock issue
on truck 2 and broken spring on truck 6
v
AC and coolant
sensors on truck 5 and IPR valve on truck 9
v
Coolant leak into
engine on truck 3
v
Main hydraulic
line repair on Gradall
v
Guide rail
installed on Wilbur rd
v
Grade towpath rd
for Schuylerville
v
Looking to
purchase stainless dump box for truck 2
Supervisor�s
report: �
SUPERVISOR�S REPORT MAY 2018
����������������� GENERAL FUND � TOWNWIDE (A FUND)
�
���������������� Balance on hand 05/01/2018������ ������ �$1,299,778.40
����������������� Revenues����������������������� �������� ����������� ��+� 107,817.05
����������������� Disbursements�������������������� ��������������� ���- ���67,528.10
����������������� Balance 05/31/2018��������������� ������ ������$1,340,067.35
�����������������
����������������� GENERAL FUND � OUTSIDE VILLAGE (B FUND)
����������������� Balance on hand 05/01/2018���������� �� �$1,683,129.29
����������������� Revenues��������������������� ���������� ����������� �+� �����3,228.22
����������������� Disbursements�������������������� ��������������� �-� ����11,073.15
����������������� Balance 5/31/2018���������������� ����������� �$1,675,284.36
����������������� HIGHWAY FUND � OUTSIDE VILLAGE (DB FUND)
����������������� Balance on hand 05/01/2018����������� ����$ ��749,084.66
����������������� Revenues���� ��������������������������� ��������������+�
105,195.74
����������������� Disbursements���������������� ������������������� ���- ���49,223.45
����������������� Balance 05/31/2018���������������������� ���� ��$ ��805,056.95
�����������������
SCHUYLER
PARK CAPITAL PROJECT 05/31/2018������������ $172,190.84
YOUTH
RECREATION & SERVICE� 05/31/2018�� ��������������� $�� 5,406.36
HIGHWAY
EQUIPMENT RESERVE� 05/31/2018 ���������������� $147,374.29
BUILDING
RESERVE� 05/31/2018�������������������� ��������������������� $305,262.22
�����������������
����� SCENIC BY WAYS QRTRLY� 05/31/2018�
��������������������������� $��� ���311.33���
����� PARKS RESERVE� 05/31/2018� ��� ������� ����������������������������������� $226,956.55
������ TRUST
& AGENCY 05/31/2018����������� ���� ������������������� �����������$�
34,200.63
������ HOME
IMPROVEMENT GRANT 2 05/31/2018�������������������
$� 63,286.09
����������� (holding
checks until funds are deposited)
����������������������������������������������������������������������������������������������������������������������� ��� ������� �����������������������������������������������
���� � HISTORIC
HUDSON HOOSICK RIVER 05/31/2018������������
��������$� 94,362.12
������ �PARTNERSHIP
������� PROPERTY TAX CAP RESERVE 05/31/2018��������������� ������ $���
1,309.20
v
Sales Tax Received � May
2018 - $105,131.00
v Mortgage
Tax - April 2018 - $25,243.50
v March
2018 - Received Mortgage Tax Check - $85,818.34
Public comments on agenda items: No one spoke.
�
Committee
reports:
Landfill:
No Report
�
Insurance: No Report
Youth: Councilman Michael McLoughlin stated that 5 children have signed up for
the �Swim Program to date, but as the
school has just handed out the applications, he is hopeful many more will sign
up.
Next Meeting:� June 11, 2018, with a picnic at the Hudson
Crossing Park.� They will have a Park
Ranger speaking on the battles of Saratoga in September and October 1777 and they
will also view exhibits and a film.
Office of Emergency Management: No report
QSFD,
WEMS Inc.: Don Ormsby, Quaker Springs Assistant Fire Chief,
stated they have had 39 calls this year to date.
Supervisor Thomas Wood read the following report
from Wilton EMS: Nashua Alexander, Chief Operating Officer at Wilton Emergency
Squad, reported for the month of May, 2018, they answered 8 calls in
Schuylerville, 11 calls in Victory Mills, 7 calls in Northumberland and 34
calls for the Town Saratoga, 9 of which were due to the rowing regattas.
Old
Business: Supervisor Thomas Wood updated the Board on the boat
launch, stating that five contractors went out to the boat launch site prior to
putting in their bids.�
New
Business:
On
a motion made by Councilman Michael McLoughlin and seconded by Councilman Charles
Hanehan, the following Resolution #18-79
- Transfer of Funds - $20,000.00 from
Capital Project-A9950.9 to Schuyler Park-H5031, was adopted by
vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires � absent.
Carried 4 � 0
RESOLVED
by the Town Board, of the Town of
Saratoga, to transfer $20,000 from the Transfer to Capital Project, A9950.9 to
Schuyler Park, H5031, as budgeted.��
On
a motion made by Councilman Charles Hanehan and seconded by Councilman James
Jennings, the following Resolution #18-80
- Authorization for the Highway
Superintendent to Purchase a 2018 Everest SDS14SS3850 Stainless Steel All
Season Dump Box, was adopted by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin � aye, Councilman Charles Hanehan � aye,
Councilman James Jennings � aye, Councilman Gary Squires � absent.
Carried 4 � 0
����������� RESOLVED by the Town Board of the Town of Saratoga, to authorize the Highway Superintendent to purchase the 2018 Everest SDS14SS3850 stainless steel all-season Dump Box with folding ladder, three coal doors, blast frame and paint with PPG epoxy primer and top coat, new rear HIGHE, new hoist, pioneer EDD150OAL ASP tarp with anti sail bar, SS hydraulic lines to rear of body, DOT lights, LED/DOT rear lights, led spinner light, dual mud flaps, center belly flap, complete installation with a new heavy duty top screen, in the total amount of $50,070.00.
On
a motion made by Councilman James Jennings and seconded by Councilman Michael
McLoughlin, the following Resolution #18-81
- Fund Transfer - $50,070.00 from
Highway Equipment Reserve Fund to Highway Equipment DB5130.2, was adopted by vote: Supervisor Thomas Wood - aye, Councilman Michael
McLoughlin � aye, Councilman Charles Hanehan � aye, Councilman James Jennings �
aye, Councilman Gary Squires � absent.
Carried 4 � 0
����������� RESOLVED by the Town Board of the Town of Saratoga, to transfer $50,070.00 from Highway Equipment Reserve Fund to Highway Equipment-DB5130.2, for the purchase of the 2018, Everest SDS14SS3850 stainless steel all-season Dump Box with folding ladder, three coal doors, blast frame and paint with PPG epoxy primer and top coat, new rear HIGHE, new hoist, pioneer EDD150OAL ASP tarp with anti sail bar, SS hydraulic lines to rear of body, DOT lights, LED/DOT rear lights, led spinner light, dual mud flaps, center belly flap, complete installation with a new heavy duty top screen.
On
a motion made by Councilman Michael McLoughlin and seconded by Councilman James
Jennings, the following Resolution #18-82
- Authorization
to enter into contract with Potentia Management Group, LLC., was adopted by vote: Supervisor Thomas Wood - aye, Councilman Michael
McLoughlin � aye, Councilman Charles Hanehan � aye, Councilman James Jennings �
aye, Councilman Gary Squires � absent.
Carried 4 � 0
���� ������ �WHEREAS, the Town Board of the Town of Saratoga, believes it to be in the best interest of the of the Town to enter into a contract with Potentia Management Group, LLC, to convert the lights of the Town Hall to LEDs, as doing so will save the Town on monthly energy bills of an estimated amount of $653.00.� The scope of the work includes all professional engineering, materials, equipment and labor for the conversion.� All LEDs used for this project are of the highest quality and comes with a 50,000 hour life and 10 year warranty; now therefore, be it
����������� RESOLVED, by the Town Board of the Town of Saratoga, to enter into contract with Potentia Management Group, LLC, for the LED conversion, not to exceed $20,000.00.
On
a motion made by Councilman James Jennings and seconded by Councilman Michael
McLoughlin, the following Resolution #18-83
- Authorization
to enter into contract with A & B Construction for the completion of the
salt shed project, was adopted by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin � aye, Councilman Charles Hanehan � aye,
Councilman James Jennings � aye, Councilman Gary Squires � absent.
Carried 4 � 0
����������� WHEREAS, the Town Board of the Town of Saratoga, has selected A & B Construction to complete the Highway Salt Shed project; and
����������� WHEREAS,� A & B Construction and the Town of Saratoga are working on completing an executed contract; now therefore, be it
����������� RESOLVED, by the Town Board of the Town of Saratoga, to authorize Supervisor Thomas N. Wood III to enter into an agreement and execute a contract with
A & B Construction, provided it fulfills the deliverables outlined in the approved proposal and is approved by the Attorney for the Town; and be it further
����������� RESOLVED, that Supervisor Thomas N. Wood III is also authorized to expend $6,012.00, after submittal of stamped and engineered drawings, to ensure the completion of the project prior to October 4, 2018.
On
a motion made by Councilman Michael McLoughlin and seconded by Councilman Charles
Hanehan, the following Resolution #18-84
- Releasing
Adirondack Advocacy from current lease, was adopted by
vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires � absent.
Carried 4 � 0
��������������� WHEREAS, Adirondack Advocacy wishes to move to a smaller
office suite; and
WHEREAS, the Town Board desires to lease such space for fair
and adequate consideration; it is hereby
����������� RESOLVED, that Town Board authorizes Supervisor Thomas N. Wood III to release Adirondack Advocacy from the current lease of Suite 102, subject to the approval of the Attorney for the Town.�
On
a motion made by Councilman Charles Hanehan and seconded by Councilman Michael
McLoughlin, the following Resolution #18-85
- Approving
monthly lease for Adirondack Advocacy, was adopted by
vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires � absent.�
Carried 4� 0
����������� �WHEREAS, the Tenant wishes to lease office suite 1E on the second floor, north wing, 12 Spring St., Schuylerville, New York, and
����������� WHEREAS, it is the mutual desire of both the Landlord and the Tenant that the Tenant lease said offices beginning July 1, 2018, at $558.00 per month plus 10% of utilities, now, therefore, be it
����������� RESOLVED, that the Town of Saratoga Town Supervisor is authorized to
enter into a lease agreement with Adirondack Advocacy for the office suite 1E,
commencing on July 1, 2018.� The sum of
$558.00 will be due and payable on the first day of each and every month
thereafter, until the lease is terminated, and as additional rent, the Tenant
will pay an amount equal to 10% of the monthly utility bills of the 2nd floor,
north wing.� Tenant agrees to pay this
additional rent within five business days of receiving written notice by the
Landlord of the amount due, as set forth under this lease agreement; and be it
further
����������� RESOLVED,
that the Town
Supervisor is authorized to enter into a lease agreement to carry out this resolution,
subject to approval of the Town Attorney as to form.
On
a motion made by Councilman Michael McLoughlin and seconded by Councilman James
Jennings, the following Resolution #18-86
- Releasing Flatley Read from current
lease, was adopted by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin � aye, Councilman Charles Hanehan � aye,
Councilman James Jennings � aye, Councilman Gary Squires � absent.
Carried 4� 0
����������� WHEREAS, Flatley Read wishes to move to a larger office suite;
and
WHEREAS, the Town Board desires to lease such space for fair
and adequate consideration; it is hereby
����������� RESOLVED, that Town Board authorizes Supervisor Thomas N. Wood III to release Flatley Read from the current leases of Suite 201, 3E office and the extra closet, subject to the approval of the Attorney for the Town.�
On
a motion made by Councilman Charles Hanehan and seconded by Councilman Michael
McLoughlin, the following Resolution #18-87
- Approving monthly lease for Flatley
Read, was adopted by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin � aye, Councilman Charles Hanehan � aye,
Councilman James Jennings � aye, Councilman Gary Squires � absent.
Carried 4 � 0
����������� WHEREAS, the Tenant wishes to lease office suite 102 on the
first floor, north wing, 12 Spring St., Schuylerville, New York, and
����������� WHEREAS,
it is the mutual desire of both the Landlord
and the Tenant that the Tenant lease said offices from 7/1/2018 - 12/31/2018 at
$1500.00 per month plus 50% of utilities and from 1/1/2019 - 12/31/2020 at
$1800.00 per month plus 50% of utilities, now, therefore, be it
����������� RESOLVED, that the Town of Saratoga Town Supervisor is authorized to
enter into a lease agreement with Flatley Read for the office suite #102,
commencing on July 1, 2018.� The sum of
$1500.00 will be due and payable on the first day of each and every month
through December 31, 2018.� Beginning
January 1, 2019 - December 31, 2020, the sum of $1800.00 will be due and
payable on the first day of each and every month thereafter, until the lease is
terminated, and as additional rent, the Tenant will pay an amount equal to 50%
of the monthly utility bills of the 1st floor, north wing.� Tenant agrees to pay this additional rent
within five business days of receiving written notice by the Landlord of the
amount due, as set forth under this lease agreement; and be it further
����������� RESOLVED, that the Town Supervisor is authorized to enter into a lease
agreement
to carry out this resolution, subject to approval of the Town Attorney as to
form.
On a motion made by
Councilman Michael McLoughlin and seconded by Councilman James Jennings, the
following Resolution #18-88 - Accepting Assumption Agreement from the
Open Space Institute for annual inspection and monitoring of the Hanehan and Hall
properties on Duell Rd., was adopted
by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin � aye, Councilman Charles Hanehan � recused,
Councilman Gary Squires - absent.
Carried �3 � 0 (1 recusal)
��������������� WHEREAS, the
Open Space Institute currently holds two Conservation Easements on property
owned by Hanehan Realty and John Hall on Duell Rd. in the Town of Saratoga; and
WHEREAS,
the Open Space Institute would
like to assign their interest in monitoring the Easement of these properties to
the Town of Saratoga; now, therefore, be it
����������� RESOLVED, that the Town of Saratoga
accept the Assumption Agreement from the Open Space Institute for the annual
inspection and monitoring of the Conservation Easement on the Hanehan and Hall
properties on Duell Rd.
�On a motion made by Councilman
Charles Hanehan and seconded by Councilman Michael McLoughlin, the following Resolution #18-89 - Accepting Wendy Lukas's resignation letter
from the BAR and reappointing Wendy Lukas to the BAR to finish the
remaining time of her five year term, was adopted by
vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman Charles
Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires � absent.
Carried 4 � 0
��������������� WHEREAS, Wendy Lukas was a member of the Board of Assessment
Review (BAR) at their last meeting held on June 5, 2018; and
WHEREAS,
at that meeting she desired to
present a grievance concerning the assessment of her property; and
WHEREAS, she was informed that in order to present her
grievance she must first submit a written letter resigning from the BAR; and
WHEREAS, she did not ultimately desire to resign but did so as
requested in order to present her grievance; and
WHEREAS, she later learned that all she was required to do was
recuse herself from the BAR deliberation and vote concerning her grievance;
now, therefore, be it
����������� RESOLVED, that the Town Board of the Town of Saratoga, accept Wendy Lukas's letter of resignation and reappoint her to fill the remaining time of her five year term, expiring on September 30, 2020.
Privilege
of the floor: �The
following residents addressed the Board:�
Alicia Farone, Wendy Lukas, Phil Heitmann and Ted Mosher.
Communications:
�No one addressed the Board.
Upcoming
meetings:
v
Agenda meeting � Thursday, July 5, 2018 at 7:00 p.m.
v Regular Town Board meeting �
Monday, July 9, 2018 at 7:00 p.m. �
Audit the Bills:
On a motion by Councilman Charles Hanehan, seconded by Councilman Michael
McLoughlin, the following Resolution #18-90,
Approving the Payment of Bills in Abstract 6G, was adopted by vote:
Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman
Charles Hanehan � aye, Councilman James Jennings � aye, Councilman Gary Squires
� absent.
Carried 4 � 0
RESOLVED,
by the Town Board of the Town of
Saratoga to authorize payment of the bills listed in Abstract 6G of 2018 in the following amounts:
General Fund DB ��������������� Voucher
No. 91 through 103���� ������ ����������� $� 28,815.93
General Fund A������������������� Voucher
No. 163 through 193��������������������� $� 22,305.34
General Fund B������� ����������� Voucher No. 31 through 36 ����������������������� $��� 1,295.47
Schuyler Park H������������������� Voucher
No. 15 through 16������������������������� $������ 403.67
Historic Hudson�������������������� Voucher
No. 25, 26, 28 & 29����������������������������������� $��� 6,766.92
� ��������� ����������������������� ����������� ���������Grand Total���� $���
59,587.33
A motion was made by Councilman Charles Hanehan,
seconded by Councilman James Jennings, to enter into Executive Session to
discuss the lawsuits of Mr. Heitmann and Mr. Boldt at 8:49 p.m.� Supervisor
Thomas Wood - aye, Councilman Charles Hanehan � aye, Councilman Michael
McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires �
absent.
Carried 4 - 0
A motion was made by Councilman James Jennings,
seconded by Councilman Charles Hanehan,
to exit Executive Session at 9:11 p.m.� No Board action was taken.� Supervisor Thomas Wood - aye, Councilman
Charles Hanehan � aye, Councilman Michael McLoughlin � aye, Councilman James
Jennings � aye, Councilman Gary Squires � absent. �No
Board action took place.
Carried 4 - 0
A motion to adjourn at 9:11 p.m. was made by
Councilman James Jennings, seconded by Councilman Charles Hanehan. �Supervisor
Thomas Wood - aye, Councilman Charles Hanehan � aye, Councilman Michael
McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires � absent.
Carried 4 - 0
Respectfully Submitted,
Linda A. McCabe
Town Clerk